Job Responsibilities

• Analyze costs, negotiate contract details, and provide strategies and solutions to help companies better manage costs on supplies and vendor services. (Assist in Building Department, M&E Department, Security Department and others).
• Ensure all lease contracts are in place and renewed/terminated as at when required.
• Organize and schedule meetings and appointments.
• Produce and distribute correspondence memos, letters, faxes and forms.
• Assist in the preparation of regularly scheduled reports.
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
• To cover reception area during receptionist's absence or only when required.
• Oversee and supervise the work of junior staff.
• Handle documentation of sales and sub sales for Berjaya Megamall (Strata Titles).
• Organize and coordinate Annual General Meeting.
• Monitor and liaise with insurance Company pertaining to the company claims.
• Liaise with Group HR in HR matter such as recruitment, resignation, staff insurance, overtime claim, leave application and responsible for general administrative SOP.
• Prepare memo for approval and tendering process.

Requirements

• Degree in Business/Management or equivalent.
• Minimum 3 years’ experience as an Administrative Executive, Senior Officer.
• Knowledge in office management systems and procedures.
• Proficiency in English/ Bahasa Malaysia/Mandarin.
• Exemplary in planning and time management skills.
• IT savvy and familiar with computer software including MS Office.
• Multitasking and able to prioritize daily workloads.
• Good communications skills in both verbal & written.
• Discreet person and can handle private and confidential matters.