Author name: Berjaya Corporation

• HDA Act Compliance, SPA Process & End Financing:
  • Ensure compliance with the Housing Development Act (HDA) and associated regulations throughout property development and sales processes.
  • Manage and oversee the Sale and Purchase Agreement (SPA) processes, ensuring all documentation is completed accurately and on time for both buyers and developers.
  • Collaborate with the Solicitors to ensure SPA terms are in line with current legislation and industry best practices.
  • Coordinate with internal and external stakeholders to ensure proper handling of HDA and SPA documentation, approvals, and registrations.
  • Work closely with the End-Financing Team to ensure the empanelment of projects for financing
  • Ensure all necessary documentation, approvals, and due diligence processes are completed for project empanelment

• Vacant Possession (VP) and Customer Service:
  • Lead the process of delivering Vacant Possession (VP) to buyers in compliance with the relevant timelines and legal requirements.
  • Coordinate with the project management team, finance team, and sales teams to ensure smooth handover of properties to purchasers.
  • Handle customer inquiries and concerns related to the VP process, addressing issues such as defects, outstanding payments, and post-possession support.
  • Develop and implement effective customer service protocols to manage VP-related queries and ensure high customer satisfaction.

• Strata Property and Completed Projects:
  • Oversee the management of properties under strata schemes, ensuring compliance with Strata Management Act and relevant regulations.
  • Coordinate the transition of properties from development to completed status, ensuring all administrative processes are handled efficiently and according to legal requirements.

• Legal and Authority Liaison:
  • Act as the primary point of contact for all legal and regulatory matters concerning property administration.
  • Liaise with authorities, government agencies, and legal bodies to ensure that all property projects meet compliance and regulatory standards.
  • Handle legal issues related to property transactions, including disputes, claims, and regulatory enforcement.
  • Assist in managing and resolving any legal matters related to property ownership, transactions, and compliance.

• Risk and Compliance Management:
  • Ensure that all administrative processes and property transactions are in compliance with legal and regulatory requirements, including the Housing Development Act, Strata Management Act, and other local regulations.
  • Implement risk management protocols to address and mitigate any potential issues related to property administration, including financial, legal, or operational risks.
  • Prepare and maintain comprehensive records and reports for audit purposes and regulatory compliance.

• Team Leadership and Development:
  • Lead and manage the property administration team, ensuring high standards of performance, efficiency, and service delivery.
  • Provide mentorship and training to team members on the HDA Act, SPA process, VP matters.
  • Monitor team performance and ensure alignment with departmental goals and company objectives.

• Sourcing for goods, materials in line with specified cost, quality and delivery targets.
• Control project cost and ensure overall project budget is maintained from inception to completion.
• Identifying and mitigating potential risks associated with supply chain disruptions, changes in market conditions/other factors that could impact procurement operations.
• To identify & evaluate new/potential suppliers, negotiate contracts, and manage relationships with existing suppliers to ensure timely and reliable delivery of goods and services.
• Strive for continuous improvements and regularly review work processes and procedures with the objective of optimizing work rate and efficiency.
• Building and maintaining positive relationships with key suppliers to foster collaboration, communication, and long-term partnerships.
• Ensure continuous supply of required goods & materials and communicate any supply problems which may pose a risk or impact on project operations.
• Recommend and implement processes and strategies on cost performance through stakeholders/team discussions.
• Any other tasks as assigned by the Management from time to time.

• Responsible for evaluation and preparation of project progress claim and verification of sub-contractor’s monthly claims.
• To resolve all contractual and commercial issues and disputes at site.
• Manage, control, and validate all costings and changes within the allocated budget.
• Review and recommend contractual claim and changes for verification and certification by superior.
• Responsible for contract administration in accordance to the conditions of the contract.
• Ensure operational work processes and documentations are in compliance with the company’s ISO.
• Manage and initiate the tendering processes, conduct tender interviews, evaluation and analysis of cost, recommendation for award of tender, and preparation of letter of award.
• Any other tasks as assigned by the Management from time to time.

• To assist cost analysis and control, monthly claim preparation and evaluation, and upkeep of document flow for on-going projects.
• To assist in tender calling, tender evaluation and analysis, and assist in tender report during the tendering process.
• Able to do measurement/taking off during pre, post, and final contract stages.
• Able to maintain proper and systematic documentation filing system for outgoing and incoming contract correspondences.
• To assist in cost estimation, costing and procurement for future development.
• Responsible for contract administration in accordance to the COC.
• Attend any meetings as required.
• Review and prepare final account for recommendation to superior.
• Any other tasks as assigned by the Management from time to time.

1. Key Competencies:

• Exceptional creativity and visual design skills with an eye for detail.
• Proven ability to develop high-quality graphics for marketing materials, including brochures, flyers, banners, and digital content.
• Experience in creating compelling visuals for presentations, reports, and project concepts.
• Knowledge of brand identity creation and maintaining consistent branding across all platforms.
• Excellent time management and project management skills, capable of handling multiple projects simultaneously while meeting deadlines.

2. Skills & Knowledge:

• Strong expertise in designing and optimizing graphics for digital platforms, including websites, social media, and email campaigns.
• Ability to create infographics and visual content that communicate complex information clearly and effectively.
• Experience in designing signage and promotional materials for events, exhibitions, and property launches.
• Familiarity with print production processes and specifications for various marketing materials.
• Awareness of design trends, technologies, and competitor activities to keep visuals fresh and engaging.
• Basic knowledge of 3D rendering or video editing tools (e.g., After Effects, Premiere Pro) is an added advantage.
• Understanding of the real estate market and consumer behavior in the property development industry is a plus.

3. Collaboration:

• Ability to work closely with sales and marketing teams to translate design concepts into impactful visuals.
• Strong interpersonal and communication skills to participate in brainstorming sessions and contribute creaive ideas to enhance marketing strategies.

• To prepare/review management accounts and related schedules prepared by respective accountants in charge.
• To liaise with external parties such as auditors, tax agent, government bodies, supplies as well as internal clients/other departments of the Berjaya Group of Companies.
• To prepare and review cash flow statement and to monitor cash flow.
• To review tax computations for operating companies and investment holding companies, including the calculation of capital allowances, deferred taxation and tax reconciliation.
• To prepare/review quarterly reporting package.
• To prepare profit and cash flow forecasts and projections.
• To review statutory financial reports.
• To analyze financial information using Excel to calculate various ratios, percentages averages.
• To perform any other ad hoc duties assigned by Senior Finance Manager.